Art fairs are high-energy, high-stakes environments—where every moment counts. Between the whirlwind of booth visits, client meetings, and spontaneous conversations, galleries are expected to show up with more than just great art. They need clarity, speed, and systems that support their team from setup to sales. The most successful galleries know that preparation isn’t just about packing crates—it’s about equipping staff with tools that streamline workflows, sharpen presentations, and keep collectors engaged.

Whether you’re heading to Paris, Seoul, or Miami, here are three proven strategies to help your team boost sales before, during, and after the fair.

1. Set Your Team Up for Mobile Success

Art fairs are not desk jobs. Your team needs access to inventory, client notes, and presentation tools on the go. Whether they’re in the booth, walking the fair, or grabbing a coffee with a collector, they should be able to pull up artwork details, check availability, and send follow-ups—all from their phone or tablet.

A strong mobile solution doesn’t just make things easier—it keeps your team nimble, responsive, and professional in fast-paced environments. It’s the difference between saying “I’ll get back to you” and “Let me show you right now.”

ArtBinder Tip: Equip your sales team with an app that puts your entire inventory in their pocket. The ArtBinder app is built for exactly this kind of moment. No more scrambling for PDFs or texting for price info—everything is synced, searchable, and ready to share in seconds. 

2. Prepare Packets (Private Views) for Key Conversations

Not every conversation at a fair happens in the booth—and not every opportunity is limited to what’s on the walls. With pre-designed packets, your team can quickly send tailored presentations that highlight available works, artist bios, and pricing.

These packets are especially useful for conversations that hint at future acquisitions, off-site inventory, or broader collection planning. Whether you’re following up on a dinner chat or planting seeds for a new relationship, packets help you present professionally and expand the conversation beyond the booth.

ArtBinder Tip: Don’t start from scratch every time. Instead, take existing client packets and finesse them for your new goal—whether it’s a fair, a follow-up, or a private viewing. With ArtBinder, you can quickly duplicate, update, and tailor packets so they’re always relevant and ready to share.

3. Post-Fair Follow-Up: Know Who to Contact

The fair doesn’t end when the lights go down. Some of the most important sales happen in the days and weeks after.

Use your CRM to track booth visitors, note their interests, and understand their buying cadence. Did they ask about a specific artist? Have they purchased from you before? A thoughtful follow-up—grounded in real data—can turn a casual chat into a confirmed sale.

ArtBinder Tip: Meeting someone new at an art fair? A great salesperson can pick up small details in any conversation. Use ArtBinder’s Interest label to log what they love—like “abstract,” “Picasso,” or “large-scale”—and tailor future follow-ups with ease.

Ready to Turn Conversations into Sales?

Art fairs are full of potential—but only if your team is equipped to act on it. With ArtBinder’s mobile tools, presentation packets, and CRM insights, you can stay organized, responsive, and sales-ready from setup to follow-up.

Want to see how it works? Check out our video highlighting the key features or book a demo with our team—we’re here to help.